A type of display screen is needed, whether for video conferencing, presentations, or referring to materials on a computer. The exact visual system that works is going to depend on scale. HDTV screens can work for smaller conferences, while the tried-and-true combination of a projector and screen works great for larger ones, a large widescreen blend or Hi Res LED Video Wall Technology. Consider the number of inputs you are likely to employ (computer, laptop, DVD, cameras, etc.) and make sure the display can be switched over easily.

The method of audio you use will be dependent on scale. For small conference rooms, something that allows for clear audio from a computer or camera should be enough. For larger conferences, you may need to look at things such as microphones, speakers, and similar equipment.

Larger conferences can employ various technological systems strewn about the room and may be hard to keep track of, let alone coordinate. Control systems serve as a central point, allowing for intuitive direction of an otherwise complex setup.

Lighting should not be discounted, especially for larger conferences. Making sure everyone can see and focus correctly plays a big role in how well your audience can absorb the message. Lighting may not always take center stage during conferences, but it should never be ignored entirely.